Group Coordinator's Page
Group coordinators do not need to be experts!
The Group Coordinator acts as a facilitator, to help the group members to pursue their interests and meet their objectives. The frequency of meetings, venue and objectives of the group should all be discussed and agreed by the members. Wherever possible, a deputy to the coordinator should be appointed to provide cover for absence.
You can seek help and advice from the Group Liaison Officer. (See Committee Contacts page.)
Group Administration is very simple
The coordinator is asked to record the name and membership number of everyone attending on the Group Meetings Register. This is a requirement of the insurance cover provided by The Third Age Trust. Please send completed registers to the Group Liaison Officer.
All groups are self financing. The coordinator should keep a simple record of any money collected from members and how it is spent. The coordinator should keep a record of money that may be collected to pay for example, for room hire, materials etc., unless individually pay for things on the day.
An example where no cash reporting is required would be where members arrange their own transport to a venue and then individually pay and entrance fee. However, if a coordinator collected money to arrange a coach and a group entrance then that would require reporting. This is described in more detail in item 4 of the Financial Control Policy document. Reporting is quite simple, if in doubt the treasurer is always happy to help.
Please note that all group finances fall under the authority of Towcester u3a and that the funds technically belong to Towcester u3a and can only be used in furthering its own charitable purposes. Donations cannot therefore be made to other charities in the name of Towcester u3a.
If an incident occurs during a meeting which results in injury to persons or damage to property the coordinator is asked to complete an Accident Report Form and send it to the Business Secretary.